Dietary Coordinator – Early Phase Clinical Research | Madison, Wisconsin (On-Site)
Location: Madison, Wisconsin, United States
Job Type: Full-Time (Primarily 1st Shift; Occasional Evenings/Weekends)
Department: Early Phase Clinical Research Unit
Experience Required: 1–2 years of related food service or dietary coordination experience
Job Overview
We are seeking a detail-oriented Dietary Coordinator to support early phase (Phase I) clinical trials at a clinical research unit in Madison, WI. This on-site role plays a critical part in ensuring dietary compliance for healthy volunteer participants enrolled in first-in-human, ascending dose, food effect, and drug–drug interaction studies.
The Dietary Coordinator works closely with clinical coordinators, dieticians, and research teams to implement protocol-specific dietary plans that support safety, pharmacokinetics, and tolerability assessments in early-stage drug development.
This position is ideal for candidates with food service experience who are interested in contributing to regulated clinical research operations within a fast-paced healthcare environment.
Key Responsibilities
Clinical Study Dietary Support
Review study-specific dietary requisitions and create protocol-compliant menus.
Coordinate with study teams and dieticians to ensure nutritional accuracy and regulatory adherence.
Place dietary supply orders with approved vendors in accordance with study requirements.
Coordinate timely delivery of meals and dietary supplies to support study schedules.
Inventory & Cost Management
Maintain appropriate dietary supply inventory levels while ensuring cost efficiency.
Track and document meal-related costs for study reporting and financial accountability.
Manage beverage and soft drink inventory for research participants.
Operational Coordination
Supervise and coordinate duties and scheduling of the Dietary Assistant.
Support departmental and corporate initiatives as assigned.
Ensure compliance with clinical research protocols and operational timelines.
Required Qualifications
High School Diploma or equivalent.
1–2 years of related food service, dietary coordination, or hospitality experience.
Strong computer skills including data entry, word processing, and email systems.
Ability to read, interpret, and follow written instructions and study requirements.
Ability to work effectively in a time-sensitive, protocol-driven environment.
Preferred Qualifications
Food Service Certification preferred.
Experience working in healthcare, hospital, or clinical research settings.
Familiarity with inventory tracking and cost reporting processes.
Work Environment
On-site clinical research unit in Madison, WI.
Primarily first shift; occasional evenings or weekends may be required to support large or complex trials.
Fast-paced, highly regulated environment with strict adherence to study protocols.
Technology-driven operations with electronic data capture systems.
Key Competencies
Strong organizational and time management skills.
Ability to adapt quickly to changing study priorities.
Attention to detail and commitment to protocol compliance.
Effective teamwork and communication skills.
Comfort working within a structured, compliance-focused research environment.
Compensation & Benefits
Eligible employees working 20+ hours per week may receive comprehensive benefits including:
Medical, Dental, and Vision Insurance
Life Insurance and Short-Term/Long-Term Disability
401(k) Retirement Plan
Paid Time Off (PTO)
Employee Recognition Programs
Employee Resource Groups (ERGs)
Why Apply Through ThePharmaDaily
This opportunity is well-suited for professionals interested in early phase clinical research, dietary compliance management, and regulated healthcare environments. By supporting Phase I clinical trials in Madison, WI, you will contribute to the safe development of innovative therapies that advance global healthcare.
Apply now to build your career in clinical research operations and dietary coordination within a leading early phase research setting.
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