Payroll Coordinator (Emea)

Fortrea

2+ years

Not Disclosed

Bangalore

10 Nov. 8, 2024

Job Description

Job Type: Full Time Education: B.Sc./ M.Sc./ M.Pharm/ B.Pharm/ Life Sciences Skills: Causality Assessment, Clinical SAS Programming, Communication Skills, CPC Certified, GCP guidelines, ICD-10 CM Codes, CPT-Codes, HCPCS Codes, ICD-10 CM, CPT, HCPCS Coding, ICH guidelines, ICSR Case Processing, Interpersonal Skill, Labelling Assessment, MedDRA Coding, Medical Billing, Medical Coding, Medical Terminology, Narrative Writing, Research & Development, Technical Skill, Triage of ICSRs, WHO DD Coding

About Fortrea
As a global leader in contract research and clinical development, Fortrea is dedicated to scientific rigor and a passion for transforming drug and device development. We offer clinical development, patient access, and technology solutions across over 20 therapeutic areas. Operating in more than 90 countries, Fortrea is committed to accelerating the delivery of life-changing therapies and making a meaningful impact on global healthcare.

Job Overview

Fortrea is seeking a Payroll Specialist (EMEA) to join our dynamic team. The successful candidate will be responsible for the efficient and accurate processing of payroll across multiple countries in the EMEA region. This includes collaborating with key stakeholders, ensuring compliance with local regulations, and maintaining payroll accuracy for employees in assigned countries.

Summary of Responsibilities

Payroll Processing:
Partner with external Local Payroll Bureaus and various stakeholders (HR, Finance, Country Leads, etc.) to ensure the timely and accurate processing of monthly payrolls, year-end reporting, and submissions for assigned countries. (10%)
Payroll Data Management:
Collect, format, and send payroll-related data to payroll bureaus, adhering to the payroll calendar deadlines. (20%)
Payroll Validation:
Validate payroll output for assigned countries and perform peer validation of final payrolls within the team. (25%)
Cash Funding Forecast:
Provide monthly Cash Funding Forecasts to the IAS Accounting and Treasury departments to ensure relevant bank accounts are funded for payroll payments. Collaborate with the Accounting team for payment approvals and releases. Ensure distribution of payslips by local payroll bureaus. (5%)
Query Management:
Serve as the first point of contact for payroll-related queries from employees and the HR Service Delivery team. Collaborate with HR, payroll vendors, and other departments to resolve issues in a timely manner. (10%)
Payroll Reporting:
Prepare monthly Payroll Journals and Gross to Net reports for the IAS Accounting department and provide support for related finance queries. (5%)
Standard Operating Procedures (SOPs):
Maintain and update payroll SOPs to ensure clear guidelines are in place for processing payroll in assigned countries. (5%)
Payroll Metrics:
Complete monthly payroll metrics and assist the Team Leader or Senior Payroll Specialist in creating ad hoc communications to employees, ensuring awareness of transitions or payroll-related changes. (5%)
Compliance & Taxation:
Work closely with local payroll providers, Country Leads, and HR to ensure local compliance with payroll, employment taxes, and government filings, ensuring timely submissions. (10%)
Audit Support:
Assist with internal and external audits and support SOX controls for payroll-related processes. (5%)

Qualifications (Minimum Required)

Education: Bachelor's Degree (or equivalent) in a relevant field.

Experience (Minimum Required)

3+ years of experience in EMEA payroll processing, with a strong understanding of regional payroll regulations and practices.
Experience in payroll data management, validation, and reporting for large, multi-country payroll operations.
Familiarity with payroll systems, accounting systems, and HR platforms.

Preferred Qualifications

Additional qualifications or certifications in Payroll or Finance (e.g., CIPP or similar).
Strong knowledge of local tax laws and employment regulations across EMEA regions.

Physical Demands / Work Environment

Minimal travel required (less than 10%) for occasional face-to-face meetings with stakeholders, audits, or business reviews.

Why Join Fortrea?

At Fortrea, we are driven by a passion for scientific excellence and the desire to accelerate the development of life-changing therapies. If you’re motivated by a fast-paced, collaborative environment and the opportunity to make a global impact, join our team. We offer career development, innovation-driven culture, and opportunities for personal growth.

To learn more about our culture and explore career opportunities, visit www.fortrea.com.

Equal Opportunity Employer

Fortrea is an Equal Opportunity Employer. We are committed to fostering an inclusive and diverse workforce and do not tolerate any form of discrimination or harassment. We make employment decisions based on individual qualifications and the needs of our business.

Privacy Statement

For more information about how we collect and store your personal data, please review our Privacy Statement.

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