Investigator Grants Specialist
Company: Novotech
Location: India
Job Type: Clinical Research / Investigator Payments & Budgeting
Experience: 12–36 months (1–3 years)
Education: Bachelor’s degree in Life Sciences or related field
About the Role
The Investigator Grants Specialist supports clinical trial budgeting and investigator payment processes across global clinical studies.
The role involves working closely with Project Management and Clinical Operations teams to ensure:
Accurate investigator budgets
Timely site payments
Proper maintenance of payment systems and tracking tools
All activities must follow company SOPs, client guidelines, and regulatory requirements.
Key Responsibilities
1. Investigator Payment Management
Track and manage investigator payments using CTMS systems.
Ensure timely and accurate processing of site payments.
Review payment reports against site visit data.
Identify and escalate payment delays or discrepancies.
Communicate with Project Managers regarding payment queries.
Ensure payments align with investigator contracts.
Prepare investigator payment reports for study meetings.
2. CTMS & Site Visit Tracking (SVT)
Maintain and update payment records in CTMS.
Ensure proper assignment of payment-related queries.
Analyze and set up SVT requirements based on study type.
Create SVTs based on Clinical Trial Agreements (CTAs).
Develop and maintain SVT templates in CTMS.
Ensure timely setup and accuracy of tracking systems.
3. Investigator Grant & Budget Development
Develop investigator grants using systems like Grant Plan.
Create site budget templates in collaboration with project teams.
Provide initial budget estimates for clinical studies.
Apply fair market value principles in budget development.
Work on complex project budgets as assigned.
4. System & Vendor Coordination
Work with vendors for system-related issues.
Manage user access across systems.
Track finalized budgets and generate reports.
Ensure proper system functionality for payment and budgeting tools.
5. Compliance & Quality Assurance
Ensure all activities follow SOPs and company guidelines.
Maintain audit-ready documentation.
Ensure accuracy and quality in payment processing.
Represent the organization professionally in all external communications.
6. Collaboration & Communication
Work closely with:
Project Managers
Clinical Operations teams
CRAs and vendors
Communicate clearly regarding payment and budget issues.
Participate in departmental meetings and process improvement initiatives.
Required Skills & Qualifications
Education
Bachelor’s degree in Life Sciences or related field.
Experience
1–3 years of experience in:
Clinical research organization (CRO)
Investigator payment processes
CTMS or Veeva systems
Technical Skills
Experience with:
CTMS (Clinical Trial Management System)
Veeva systems
Grant Plan software
Strong Excel and PowerPoint skills
Understanding of subject visit tracking (SVT)
Analytical Skills
Strong analytical and problem-solving ability.
Ability to manage financial and operational data.
Ability to interpret clinical trial protocols and budgets.
Communication & Soft Skills
Strong verbal and written communication.
Excellent negotiation and interpersonal skills.
Ability to coordinate across multiple teams.
Organizational Skills
High attention to detail.
Strong follow-up and tracking abilities.
Ability to manage multiple tasks efficiently.
Personal Attributes
Detail-oriented and structured working style.
Professional and client-focused attitude.
Ability to work in fast-paced environments.
Strong ownership and accountability.
Collaborative and team-oriented mindset.
Summary
This role focuses on clinical trial budgeting and investigator payment management, ensuring:
Accurate site payments
Proper budget development
System-based tracking (CTMS / Veeva)
Strong coordination between clinical and financial teams
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