Site Specialist I – Contracts & Budgets
Company
ICON plc – A global healthcare intelligence and clinical research organization focused on accelerating the development of new medicines and treatments.
Job Details
Job Title: Site Specialist I – Contracts & Budgets
Job Requisition ID: JR145157
Employment Type: Full-time
Work Mode: Office with Flex
Location: Chennai, India
About the Role
ICON is seeking a Site Specialist I – Contracts & Budgets to join its Site Activation team. This role focuses on managing clinical trial agreements (CTAs), site budget negotiations, and contract execution activities with investigative sites.
You will play a key role in ensuring timely site activation, regulatory compliance, and effective risk management across global clinical studies while working closely with cross-functional teams.
Key Responsibilities
1. Contract & Budget Management
Lead negotiation, execution, and management of:
Clinical Trial Agreements (CTAs)
Site budgets
Ensure contracts are accurate, compliant, and aligned with internal standards.
2. Site Activation Support
Collaborate with Clinical Operations and Project Management teams.
Support forecasting and tracking of contract execution timelines.
Contribute to timely site start-up activities.
3. Regulatory & Compliance
Ensure adherence to:
Local laws and regulations
Internal departmental policies
Minimize legal and operational risks in contract execution.
4. Study Start-up Activities
Support:
Submission package preparation for Ethics Committees (EC/IRB)
Competent Authority submissions
Coordination of translations where required
5. Contract Review & Risk Management
Review client-requested contract changes.
Assess deviations and escalate when necessary.
Identify and mitigate risks proactively.
6. Documentation & Tracking
Maintain accurate documentation of:
Contract status
Site interactions
Contract databases and records
7. Stakeholder Collaboration
Communicate effectively with:
CTA Leads
Project Managers
Clinical Trial Managers
Functional teams
8. Mentorship & Leadership
Mentor junior Contract Associates.
Support team development and knowledge sharing.
9. Process Improvement
Identify opportunities to improve:
Contracting processes
Cross-team collaboration
Operational efficiency
Provide insights and recommendations to leadership.
Required Qualifications
Education
Bachelor’s degree in:
Life Sciences, or
Related discipline
Or equivalent relevant professional experience
Experience
3+ years of experience in:
Clinical trial contracts negotiation
Site budget management
Experience within:
Pharmaceutical
Biotechnology
CRO environment
Skills & Competencies
Strong understanding of clinical trial regulatory and compliance frameworks.
Excellent analytical and problem-solving skills.
Strong communication and interpersonal abilities.
Ability to manage multiple priorities and meet deadlines.
High attention to detail with strong risk identification skills.
Ability to explain legal and financial concepts clearly to stakeholders.
Experience mentoring or supporting junior team members.
Employment Requirement
Employment is subject to having the legal right to work in the country where the role is based.
Rewards & Benefits
ICON provides a comprehensive benefits package, which may include:
Competitive salary and performance-based incentives
Health, dental, and vision insurance
Retirement and pension plans
Life and disability coverage
Employee wellness programs
Learning and career development opportunities
Benefits may vary depending on role and location.
Inclusion & Accessibility
ICON is an equal opportunity employer committed to building an inclusive and accessible workplace.
Reasonable accommodations are available during the recruitment process upon request.
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