Investigator Grant Specialist
Location: India
Job Status: Full-time
Company Overview
Novotech is a global full-service Clinical Contract Research Organization (CRO):
Headquartered in Sydney, Australia, with 34 offices across Asia-Pacific, North America, and Europe.
Employs over 3,000 employees and partners with 5,000+ clinical sites.
Provides services across all clinical trial phases and therapeutic areas, including:
Feasibility assessments
Ethics and regulatory submissions
Data management & statistical analysis
Medical monitoring & safety solutions
Central lab services
Report writing to ICH requirements
Project & vendor management
Certified with ISO 27001 (Information Security) and ISO 9001 (Quality Management).
Role Overview
The Investigator Grant Specialist (IGS) provides support to the project team in managing investigator payments and developing investigator grants using standard systems (e.g., Grant Plan). The role works closely with Project Management and Clinical Operations teams to ensure timely delivery of site budget templates and quarterly site payments, following Novotech/Client SOPs and guidelines.
The ideal candidate is professional, analytical, detail-oriented, and possesses excellent communication and interpersonal skills.
Minimum Qualifications & Experience
Experience: 12–36 months in a clinical research organization or equivalent.
Education: Bachelor’s degree in Life Sciences or related field.
Technical Skills:
Experience with Investigator Payment Processes
Experience with CTMS/Veeva and Grant Plan
Understanding of Subject Visit Tracking (SVT) in CTMS
Advanced Excel and PowerPoint skills
Other Skills:
Analytical and problem-solving abilities
Excellent verbal, written communication, and negotiation skills
Strong organizational and follow-up skills
Experience in pharmaceutical, CRO, or healthcare industry
Key Responsibilities
Investigator Payment Activities
Review, update, and track all payments in CTMS.
Route correspondence and ensure timely assignment of queries.
Escalate payment issues or delays as needed.
Ensure site payments align with visit data; maintain accuracy and efficiency.
Communicate with Project Managers regarding payment inquiries.
Support clinical staff in executing accurate and timely investigator payments per contracts.
Maintain patient visit payment schedules and process site payments.
Review site payment reports for accuracy before processing.
Prepare investigator payment reports for study status meetings.
Ensure study setup and maintenance are aligned with payment processes and audit standards.
Analyze SVT setup requirements based on study type.
Create site SVTs based on CTRA data from CRAs.
Setup master/site-specific SVT templates in CTMS within required timelines.
Follow company processes and Novotech policies; act as a professional ambassador.
Investigator Grant Activities
Develop investigator grants using industry-standard systems.
Review study protocols and collaborate with Project Managers for accurate, complete, and timely grant delivery.
Work on complex projects as assigned.
Provide initial budget estimates as requested by clients.
Apply industry standards and Fair Market Value concepts in budget models.
Communicate with vendors regarding system-related issues.
Manage user access to required systems.
Track finalized budgets and ensure reporting as required.
Workplace & Culture
Supports flexible working options, paid parental leave, wellness programs, and ongoing development.
Inclusive environment for all, including LGBTIQ+, people with disabilities, or those with caring responsibilities.
Circle Back Initiative Employer: committed to responding to every application.
Team & Career Growth
Collaborate with empowered teams with a shared commitment to success.
Foster a culture of strategic thinking, partnership, and collaboration.
Gain ongoing support from senior stakeholders and leadership for professional development.
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