Executive Assistant – Business Solutions International
Job ID: REQ-10069159
Location: Hyderabad, Telangana, India (Hybrid)
Employment Type: Full-Time | Regular
Functional Area: Marketing / Business Operations
Experience Required: 5+ Years
Company: Novartis Healthcare Private Limited
Job Overview
Novartis is seeking a highly skilled and proactive Executive Assistant to provide high-level administrative and operational support to the Head of Business Solutions International. This role is critical in enabling executive productivity through effective coordination, planning, communication, and execution of both routine and high-impact strategic activities.
The Executive Assistant will function as a trusted business partner, managing complex administrative responsibilities, supporting cross-functional stakeholders, and contributing to process optimization initiatives within a global, matrixed organization.
Key Responsibilities
Executive & Administrative Support
Independently manage complex administrative and organizational assignments with significant business impact
Maintain and improve administrative processes in line with organizational guidelines
Advise and support senior leadership on internal processes, tools, and departmental services
Meeting, Calendar & Travel Management
Schedule and coordinate on-site, off-site, and virtual meetings across multiple international time zones
Manage end-to-end domestic and international travel arrangements, including visa coordination and reservations
Prepare and submit expense reports in compliance with company policies
Project & Process Coordination
Act as a coordinator or project manager for administrative and operational projects
Support the design, planning, implementation, and communication of new or improved processes
Contribute to continuous improvement initiatives across administrative workflows
Documentation & Communication
Prepare professional presentations, spreadsheets, graphs, and management reports
Draft and manage executive correspondence, emails, and contact databases
Record and distribute minutes for leadership and departmental meetings
Stakeholder Management
Manage administrative interactions with internal and external stakeholders
Coordinate complex travel and meeting logistics involving multiple regions and participants
Ensure seamless communication and follow-up across diverse teams
Education & Experience Requirements
Education: Bachelor’s degree or equivalent professional experience
Experience:
Minimum 5 years of experience providing executive administrative support to senior leaders
Proven experience working in a large, fast-paced, and highly matrixed global organization
Hands-on experience managing international travel and expense reimbursement processes
Project management certification is an added advantage
Skills & Competencies
Strong organizational, planning, and time-management skills
Excellent verbal and written communication with high attention to detail
Ability to manage sensitive and confidential information with discretion
Proven ability to prioritize multiple tasks while remaining proactive and adaptable
Advanced proficiency in MS Word, Excel, and PowerPoint
Cross-cultural awareness and ability to collaborate across global teams
Key Performance Indicators
Proactive problem-solving and anticipation of executive needs
Clear, effective communication and stakeholder satisfaction
Ability to work across cultures and manage diversity
Strong collaboration and best-practice sharing across functions
Why Join Novartis
At Novartis, improving patient lives requires more than innovation—it requires collaboration, purpose, and passion. You will be part of a global organization that values people, encourages growth, and fosters a culture of excellence, inclusion, and shared success.
Novartis offers competitive compensation, comprehensive benefits, and opportunities for personal and professional development in a dynamic global environment.
SEO & GPT-Optimized Keywords
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