Project Specialist II
Primary Location: India (Remote)
Work Mode: Remote
Company: Parexel
Overview
As part of Parexel’s global Project Leadership group, the Project Specialist II leads cross-functional teams to deliver high-quality, patient-focused clinical trials. This role involves collaboration with clients and internal stakeholders to manage project plans, timelines, budgets, and operational metrics. The position requires strong leadership, communication, analytical, and problem-solving skills, along with the ability to work in a matrix environment.
Success Profile / Key Traits
Adaptable
Communicator
Collaborative
Leadership-oriented
Proactive
Problem-solver
Key Responsibilities
1. Project Management
Set up and maintain Project Management Plans with Project Leader (PL) input.
Maintain selected information in integrated project management systems and ensure compliance with project data requirements.
Prepare project reports, compliance metrics, and operational data for client and internal oversight.
Review financial areas and coordinate with stakeholders for required corrections.
Collaborate with PL and Functional Leads (FLs) on action plans and track completion.
Oversight of project team lists, system access, and reviews.
2. Project Initiation Management
Update systems, tools, and project plans per SOPs.
Support vendor selection and create project-specific training curricula.
Analyze time booking and overconsumption for review.
Coordinate project resources in line with project scope.
Collect, distribute, and track insurances and Letters of Authorization.
3. Project Execution and Control
Study reporting, issue highlighting, and maintenance of systems/tools per SOPs.
Ensure coherent project management plans, integrating activities across functions.
Support Project Operational Review meetings and provide metrics for informed decision-making.
Monitor project system accesses and provide delegated oversight if required.
4. Project Meeting Management
Prepare and attend project meetings.
Support preparation of materials for internal and client meetings.
Track and follow up on action items.
5. Project Vendor Management
Collaborate with PL and FLs to ensure study supplies meet contract obligations.
Perform vendor invoice reviews.
6. Project Closure Management
Execute close-out responsibilities using the close-out checklist.
Ensure systems closure, document archiving, and sponsor handover.
Support financial close-out preparation.
7. SME / Mentorship (if assigned)
Train and mentor new starters on systems and tools.
Provide feedback to enhance CRS technology tools and processes.
Competency Levels (per PPS Competency Guide)
Project Management: Proficient
Financial Management: Proficient
Analytical Mindset: Proficient
Quality Delivery: Advanced
Team-Oriented Approach: Advanced
Ownership: Advanced
Communication: Advanced
Client-Focused Approach: Proficient
Risk Management: Basic
Skills
Strong interpersonal, verbal, and written communication skills.
Attention to detail and understanding impact on business outcomes.
Client-focused and flexible attitude toward assignments.
Ability to manage multiple tasks and prioritize workload.
Teamwork in a matrix environment.
Advanced problem-solving and analytical thinking skills.
Knowledge & Experience
Minimum 1 year experience as a Project Specialist or 2+ years in Clinical Research.
Understanding of how the role integrates with others to accomplish project objectives.
Experience working globally across regions.
Knowledge of ICH/GCP guidelines.
Education
Minimum Bachelor’s degree or equivalent.
Intermediate to advanced English proficiency for non-native speakers.
Application
Apply Now
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Queensland |Melbourne :
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