Senior Project Planner
Updated: November 21, 2025
Location: Remote, Canada
Job ID: 11927
Job Overview
The Senior Project Planner plays a critical role in ensuring the financial, operational, and delivery success of healthcare advertising programs. This position sits at the intersection of strategy, execution, and financial governance, supporting complex, multi-channel brand initiatives across pharmaceutical and life sciences clients.
As a senior contributor within GSW, you will partner closely with Project Management, Account Leadership, and Production teams to manage scopes, budgets, forecasting, and vendor coordination—ensuring projects are delivered on time, on budget, and in full compliance with U.S. pharmaceutical regulations.
This role supports U.S.-based accounts and requires availability during West Coast (PST) business hours.
Key Responsibilities
Financial & Operational Management
Own and manage the financial health of assigned brands and projects.
Develop and maintain annual and project-specific scopes of work, budget trackers, and financial documentation.
Create detailed estimates, manage billing worksheets, and support accurate invoicing processes.
Lead monthly revenue forecasting, including submission preparation and variance explanations.
Project & Production Planning
Develop and maintain detailed project chronologies, timelines, and Gantt charts.
Coordinate print, digital, and video production workflows across internal teams and external vendors.
Ensure final production deliverables are completed, approved, and distributed accurately.
Client & Cross-Functional Collaboration
Serve as the primary financial point of contact for clients on assigned brands.
Partner with Project Managers and Account Leads to maintain transparency, accuracy, and financial accountability.
Proactively identify financial risks, scope changes, and efficiency opportunities.
Required Experience & Qualifications
Education
Bachelor’s degree (BS/BA) or equivalent professional experience
Experience Required
5+ years of experience in healthcare, pharmaceutical, medical, or life sciences advertising or marketing production
Demonstrated experience managing budgets, scopes, estimates, and forecasting in a regulated environment
Proven ability to support multiple brands and complex projects simultaneously
Core Competencies
Strong knowledge of U.S. pharmaceutical marketing regulations and compliance standards
Solid understanding of print, digital, and video production processes
Advanced organizational, problem-solving, and communication skills
Ability to establish clear direction, manage stakeholders, and adapt communication styles as needed
High attention to detail with strong financial acumen
Technical Skills
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
Experience with project management software and timeline tools preferred
Work Requirements
Must be willing and able to work U.S. West Coast (PST) hours
Remote role based in Canada
About GSW
GSW is a full-service healthcare communications agency delivering strategic, creative, and operational excellence across pharmaceutical, biotech, and health-and-wellness brands worldwide. The agency creates integrated brand experiences designed to inform, engage, and activate audiences across the full customer journey.
Diversity, Equity & Benefits
GSW and Syneos Health are committed to building a diverse, inclusive, and authentic workplace. Candidates with transferable skills and non-traditional career paths are encouraged to apply.
Syneos Health companies are affirmative action and equal opportunity employers.
Benefits may include competitive compensation, medical, dental and vision coverage, company-matched retirement plans, flexible paid time off, and paid sick leave in accordance with applicable laws.
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