Project Specialist – Medical Affairs (Event Logistics)
Location: Hyderabad, India
Employment Type: Permanent | Full-Time
Industry: Pharmaceuticals | Life Sciences | Medical Affairs
Experience Required: 1.5 to 3 years
Travel Requirement: As per business needs
Sanofi is seeking a highly organized and detail-oriented Project Specialist – Medical Affairs (Event Logistics) to join the Sanofi Global Hub in Hyderabad. This role plays a critical part in planning, coordinating, and executing medical and scientific events that support Sanofi’s global Medical Affairs strategy across specialty care, vaccines, general medicines, and R&D functions.
The ideal candidate will bring hands-on experience in pharmaceutical or life sciences event management, strong project coordination skills, and a compliance-focused mindset to ensure high-quality execution of in-person, hybrid, and virtual medical events.
Sanofi Global Hub is a strategic internal resource organization based in India, designed to centralize and streamline global operations supporting Medical, HEVA, Commercial, and Digital teams. The Hub acts as a trusted partner for tactical execution while ensuring efficiency, quality, and regulatory compliance across global activities.
Manage end-to-end medical event logistics in a structured project management framework, including event initiation, execution, and closure.
Lead event kick-off meetings to align all stakeholders, including event requestors, medical engagement teams, logistics agencies, and hospitality partners.
Conduct regular coordination meetings to ensure timelines, deliverables, and expectations are met.
Partner closely with internal Medical Affairs teams, event engagement teams, logistics agencies, and hospitality service providers to deliver a seamless event experience.
Provide strategic input on venue and site selection aligned with event objectives and compliance requirements.
Ensure consistent and professional company representation across all events.
Oversee on-site event management, including hybrid and virtual meeting support, audiovisual coordination, and technical troubleshooting.
Manage event setup on Sanofi’s Events & Congresses platform (SpotMe), including attendee registration and data management.
Coordinate hotel accommodations, transportation, catering, speaker logistics, off-site venues, and related services either directly or via third-party vendors.
Ensure strict adherence to Sanofi policies, particularly transparency, compliance, and governance standards.
Track and report KPIs and metrics to drive cost efficiencies, process synergies, and continuous improvement.
Provide analytical and operational support to ensure high-quality delivery of all assigned events.
Bachelor’s degree in any discipline (required).
1.5 to 3 years of experience in event planning or project coordination, preferably within pharmaceuticals or life sciences.
Direct experience working in the pharmaceutical, biotech, or healthcare sector.
Fluency in written and spoken English.
Proficiency in MS Office applications (Excel, PowerPoint, Word).
Strong stakeholder management and relationship-building skills.
Customer-service mindset with high attention to detail.
Solid understanding of event logistics and financial acumen.
Ability to work effectively in a multicultural, global environment.
Innovative and digitally literate, with comfort using event management platforms.
Flexible, adaptable, and able to manage changing business priorities.
High accountability, sense of urgency, and problem-solving orientation.
At Sanofi, you will contribute to meaningful work that impacts patients worldwide while building a long-term career in a globally respected pharmaceutical organization. Sanofi fosters a diverse, inclusive, and innovation-driven culture, empowering employees to grow, collaborate, and help shape the future of healthcare.
Sanofi is an equal opportunity employer and is committed to providing a workplace free from discrimination. Employment decisions are made without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, citizenship, marital status, disability, veteran status, or any other legally protected characteristic.
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