Project Coordinator – Executive Associate (Drug Development)
Company: Bristol Myers Squibb
Location: Hyderabad, Telangana, India
Job Type: Full-Time | On-Site
Experience: 5 – 8 Years (Project Coordination / Executive Support / Operations)
Qualification: Bachelor’s or Associate Degree in any discipline
Approx Salary: ₹12 LPA – ₹22 LPA
Job Overview
Bristol Myers Squibb is seeking a Project Coordinator – Executive Associate to support the Head of Drug Development Hyderabad (DD HYD) by managing project coordination, administrative operations, and strategic reporting.
The role involves SharePoint management, executive support, project tracking, and operational coordination across drug development teams. The candidate will work closely with internal stakeholders, executives, and cross-functional teams to ensure smooth execution of operational activities.
Key Responsibilities
1. Project Coordination & Reporting
Manage initiative status tracking and governance reporting.
Coordinate with initiative leads to gather project updates and prepare summary reports.
Maintain project staffing lists and resource mapping analyses.
2. SharePoint & System Administration
Manage project SharePoint sites, permissions, and external partner access.
Handle SharePoint request queues and user support queries.
Maintain automated workflows and troubleshooting processes for SharePoint requests.
3. Business & Financial Support
Maintain financial reporting workbooks and analysis reports.
Generate eTime and demand reports to support business forecasting and analysis.
Submit purchase orders through Ariba procurement system.
4. Executive Administrative Support
Provide direct support to executives by:
Managing calendar and meeting schedules
Drafting documents, presentations, and communications
Researching and routing correspondence
Ensure executives are prepared for meetings with relevant materials and pre-reads.
5. Meeting & Operations Management
Coordinate departmental meetings, offsite events, and vendor interactions.
Ensure technical readiness for meetings and prepare meeting summaries when required.
Manage office administration tasks including expense reporting, filing systems, and procurement requests.
Required Skills
Technical Skills
Strong proficiency in:
Microsoft Office (Excel, PowerPoint, Word)
SharePoint collaboration platforms
Experience with business reporting tools and workflow automation
Professional Skills
Strong organizational and multitasking abilities
Excellent communication and stakeholder management skills
Ability to work independently in fast-paced, matrixed organizations
Preferred Qualifications
Experience supporting executive leadership in pharmaceutical or biotech organizations
Experience working in global or cross-functional teams
Knowledge of business operations and project coordination in R&D environments
Key Competencies
Project coordination and reporting
Executive administrative support
SharePoint and collaboration platform management
Stakeholder communication and coordination
Operational efficiency and process improvement
About the Company
Bristol Myers Squibb is a global biopharmaceutical company focused on discovering, developing, and delivering innovative medicines for serious diseases. Through advanced research and a commitment to science-driven innovation, BMS aims to transform patients’ lives worldwide.
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